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Time Management and Organization

Mark Dombeck, Ph.D. Updated: Apr 26th 2016

Many people are discouraged from trying to learn new knowledge or skills because of time issues. They already feel that their lives are too busy and they don't see how it is possible to fit more commitments into their already jammed schedules. Other people take an overly laid-back approach to new knowledge acquisition. They sign themselves up for classes and programs and then don't take those classes and programs seriously. They show up late for class, or study in a haphazard manner. They may procrastinate with regard to assignments. At the end of the semester (when the course is over) they wonder why their grades are so low!

Both types of people described above might benefit from improving their time management and organization skills.

The first type of people (who shy away from new challenges because they are "too busy") might actually be able to make the necessary time available if they participate in a values clarification session (so as to figure out whether new learning might be more important than other current commitments), and then (if it is more important to learn), a careful rearrangement of current commitments and responsibilities so as to move aside things that are less important and make room for learning. Normally scheduled events (like preparing dinner, or paying bills, or child care) might be able to be put off for a while, or given over to someone else in the family so as to make room for school a few nights per week, for example.

The second type of people (who take an overly laid back approach to learning) might do much better in their chosen programs if they actually made school a priority, attended class on schedule and studied regularly (as our study skills section recommends). Many things can be accomplished in life when you prioritize them, and then take them seriously enough to see that they get done in a timely manner.

Time management skills boil down to awareness, organization and commitment. You need to become aware of and record everything you're doing so that important things get done on time and nothing has a chance to sneak up on you. You also need to commit to keeping your schedule, and not wandering off when something more momentarily interesting occurs. Time management and organization skills are applicable to a wide range of life tasks you might decide to take on. They will benefit you broadly in what ever you might do.

The awareness part of time management corresponds to self-monitoring methods from our section on habit change. In this case, what you need to self-monitor are your commitments and how much time you spend on them. Commitments are appointments, or things you have to do like errands, or attending a class. They are also the things you choose to do when you are avoiding your actual commitments (such as spending time hanging out with your friends). Some commitments are predictable and follow a formal schedule, while others are informal and occur more spontaneously. You have explicit commitments (like classes and times you need to pick your children up from day care) and also implicit commitments (like the time you'll need to put in studying for tests, or researching and preparing presentations). Make sure you schedule time for both commitment types!

Reader Comments
Discuss this issue below or in our forums.

Good!!! - blah - Nov 24th 2010

I have been doing a task presetation and this is very helpful!!!

it`s everything - Mohamed A. Kareem - May 16th 2010

    the time is everything in this life, specialy if u work in international company with alot of work. about me im working at hilton international and i have alots of work to do, off course im trying to use my time carefully. so i hope i can get what i want by using the time management.

thanks,

Mohamed

Insightful - Brak - Feb 11th 2010

So to summarize, if you don't have time, make it.  If you don't take it seriously, take it seriously.  Deep.

Successful Filipino Entrepreneurs - Tim Bennett - Feb 4th 2009

I found your article very interesting, especially when you discussed how people are too busy to spend time developing themselves.

 I have a small entrepreneur school that focuses on producing Successful Filipino Entrepreneurs here in Manila and this is one of the biggest excuses that I hear.

I simply find it incredible that people are too busy to improve their lives and I realize now that this is one of the biggest reasons that the world is in such disaster.

People are just too busy not only for themselves, but for others as well.

Thank you for highlighting this.

Tim Bennett

http://www.millionaireanonymous.com

TM Training - John P. - Jan 12th 2009

A lot of people have found that taking a training class can help. I took one here: http://www.weblearners.com/business-skills/time-management-a-organizational-skills/33-time-management.html

Thank You - Rob - Jan 4th 2009

Thank you for sharing this. Time management is so important, when you think about it time is your most precious comodity in life, so its really life management. Manage your time you truely are managing your life in a positive direction.

 Rob - Rob's Success Wire

http://www.robssuccesswire.com

Just some nit-pick'nz for ya - - Dec 15th 2008

My main thing about ; time managerment  and being a team-leader is ...

  • commitment
  • deitcation <-------------- spelling?
  • eager to learn
  • no excusses <----------- spelling
  • honesty
  • willingness
  • inspire others such as self first
  • and prayer do work  that`s if your faith is strong <-------punctuation

Thank-You!

Acknowledgment - Shabbar Suterwala - Nov 22nd 2008

Excellent. Interesting.
I appreciate your efforts and inputs.
Thanks for sharing.

http://leaders-workshop.blogspot.com/

No more excusses... - Ricardo Rosario - Sep 19th 2008

My main thing about ; time managerment  and being a team-leader is ...

  • commitment
  • deitcation
  • eager to learn
  • no excusses
  • honesty
  • willingness
  • inspire others such as self first
  • and prayer do work  that`s if your faith is strong

Thank-You!

Rosario, Ricardo

my list - Rania Ragheb - Mar 4th 2007

 

  1. I would like to get started with my MBA
  2. I would like to allocate proper time to do sports like I used to do
  3. Spare enough time for social activities, which I really have no time to
  4. To be more productive and focus and concentrate on defined and précised stuff
  5. Put aside time consuming stuff and work smartly

 

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